Annual company secretary service package

Acting as company secretary by our qualified professionals (Malaysians)
Proper safekeeping of company seal (if applicable)
Keeping minutes of meetings and registers
Maintaining beneficiary ownership disclosure policies
Providing registered office address
Providing advice and consultation on secretarial/statutory/compliance/accounting/tax/GST matters
Following up and ensuring the company complies with relevant legal requirements
If the total number of directors, shareholders, or beneficial owners exceeds three persons or entities – a one-time RM 100 due diligence fee per person or entity will apply

Duties of a company secretary

Board Meetings
Coordinate the operation of the company’s formal decision-making and reporting mechanisms; Develop meeting agendas with the chairman and/or chief executive; Attend meetings, take minutes; Maintain meeting records; Certify copies of minutes, and ensure proper procedures are followed.
General Meetings
Prepare and obtain internal and external consent for the distribution of documents to shareholders; Coordinate, manage, and attend meetings, take minutes, and ensure proper procedures are followed.
Company Articles
Ensure the company complies with its articles and drafts/integrates amendments according to proper procedures.

Service for registering office addresses

Statement letters provided upon request
Free scanning of letters service available upon request
Free daily email notification for letter/parcel collection
Personal collection of mail and parcels available from Monday to Friday, 9 AM to 6 PM
Receipt of regular mail, airmail, parcels (below 3kg), or registered mail
Daily/weekly/monthly mail forwarding/courier arrangement to local/overseas addresses (RM 1 service fee per forwarding request)

If any large items/parcels (especially over 3kg) are sent to the registered office address, prior approval is required. A daily handling and storage fee will be charged.

The registered office address must not be confused with your company's business address.
If the purpose is to apply for a license, a physical business location is required for the application, and relevant authorities will require supporting documents to verify that the company operates at the stated location. Therefore, our registered office address must not be used as your business address for license applications.

Maintain statutory records and registers

Statutory Filing
File changes with the Companies Commission of Malaysia (SSM) as required.
Reports and Accounts
Coordinate the publication and distribution of the company's annual report, accounts, and interim statements, and prepare the directors’ report.
Share Register
Maintain the company’s register of members, handle share transfers and other matters affecting shareholdings, and manage shareholder inquiries and requests after the company’s registration.
Issuance, Transfer, and Reorganization of Shares and Capital
Implement changes in the company’s share and loan capital structure, and develop, implement, and manage share participation plans for directors and employees.
Acquisitions and Sales
Participate as a key member of the company team in acquisitions and sales, ensure all documentation is effective and due diligence is conducted, and conduct proper commercial assessments to protect the company's interests before completing transactions.
Corporate Governance
Review developments in corporate governance, provide advice and assistance on directors' duties and responsibilities, ensure compliance with the statutory obligations under the Companies Act, and, where applicable, the requirements of the stock exchange.
Non-Executive Directors
Act as a communication bridge and information conduit between the company and non-executive directors.
Company Seal
Ensure the company’s seal is securely stored and properly used, if required by the company’s articles.
SSM Compliance Reminders
Rising Global Consultants will send you reminders regarding the submission deadlines for filings and other compliance matters.

Welcome to Contact Us

Phone Number: +60 3-8682 1802 | E-mail: officer@rising.com.my